#Legal document easy numbering pdf

Summary: In this article we will discuss the top methods to add bates number to any PDF documents. There are a number of different methods for entering information into the computer from the documents.Modified: 19-03-2020 ~ PDF, Technology, Windows ~ 6 Minutes Reading Hard copies should be in a central location.Ĭoding Your Documents. 'Hard' copies can be coded and not imaged and then filed in 3-ring binders for later retrieval for viewing and further coding, if needed. For example, after a document has been provided limited objective coding and the document's importance has increased as the case progresses, then the document can be immediately accessed on your computer screen to do subjective coding. With imaging, you can always retrieve the document, since it is linked to a particular database record for instant viewing. The advantage of imaging your documents is that the extent of the coding for the documents can be determined as the case progresses.

#Legal document easy numbering manual

A training manual relates to a particular case and explains to the trainee HOW each step is to be performed and what is pertinent to the case.Ĭoding the documents can be accomplished by using either an 'image' of the document or the 'hard' copy. A procedure manual will contain a description of the document processing that will take place and the order of the screening process.

#Legal document easy numbering manuals

It is suggested that a procedure and training manuals be developed to ensure that all the documents are coded in a consistent uniform method. It will read the code numbers differently, according to whether they are letters or numbers.Ĭoding Your Documents.

#Legal document easy numbering software

Tip: Whatever coding system you devise beforehand, make sure to test it out on the software program sorting and retrieval system. Though it may seem complex, if you begin a coding system that you're comfortable with, you will discover after a short period of time that the codes can be easily remembered and you will not need a coding sheet each time that you code a document. The fourth alpha/number is the actual document number.įor example, a document with the number 1A1A001 would mean the document was provided by Plaintiff Adams, is located in the warehouse, was received pursuant to Defendant's request to produce dated November 16, 1981, and the document number is A001.The third digit is the day it was produced.ġ = Plaintiff’s request to produce dated October 5th, 1981.Ģ = Defendant’s request to produce dated November 16, 1981.The second letter or digit is the location of the document.The first letter or digit is the party that produced the document.Below are some possibilities for a document coding system: Many document-coding systems will utilize letters and numbers for a specific document to provide additional information about it. The computer reads the document number from left to right, so if you enter the number 12, it will be retrieved before the number 2, since it reads the first column of the document number first. For example, if you are coding up to the number A10000, then you must put in four zeros before the number one for your first document, i.e., your first document will have the number A00001. In some programs, you must put zeros before the number up to the greatest number that you will be coding. Your numbering system must always contain the same number of numerical and/or alphabetical digits. Thus, all the documents in the case would be given a number between A00001 and A10000.

Numbering System Only - You may decide to number your documents and images using a numerical system from A00001 through A10000. This will assist you later with automatic indexing, in-court presentation, or for pretrial retrieval purposes. If possible, attach a number along with a bar code. Some photocopiers now automatically place a number on your documents as they are being copied. Outside service companies that copy or image your documents can customize document bar-coded numbers to meet your needs.

This will assist you in not having to either write the increasing numbers on the document or manually changing a stamper each time you place a number on a document.

Manually, you can obtain what is called a Bates stamper that automatically increases the number on the stamper each time it is stamped on a document.

#Legal document easy numbering serial

The Avery Pro Labeler program (will automatically generate alphanumeric numbers or bar codes in serial increments on attachable labels.